Some conferences require unique ambience. Such was the conference on the implementation of the new Copernicus programme. The Solar System became an inspiration for conference and programme graphics.
Having visited the magnificent conference room at the Olympic Centre, I suggested that the Solar System outline pattern be copied onto the floor, which the Client responded to with great enthusiasm. Easily said. A Solar System nine metres in diameter without damage to the floor was quite a challenge. The budget was another – as the scenography was to be the backdrop for the conference rather than its main attraction.
Orbits on the floor formed but a part of overall scenography. Each and every one of the one hundred and thirty armchairs and nine planets was carefully placed. Round pouffes and tables illuminated with colour-changing stage spotlights were planets.
Futuristic armchairs emphasised the “galactic” setting. Light projectors created s starlit sky effect on the black ceiling. I designed a “cosmic” animation for the programme logo as the final touch.
Development means and measures will remain secret. They were a true masterpiece, requiring the use of state-of-the-art digital technology and immense assembly skills – not least because the Centre opened their conference room to us a mere six hours before the conference; this was all we had for assembly and lighting setup. Thanks to precise planning, we handed the ready-for-use facility over to the Client one hour before the deadline.
The effect surpassed all Client expectations.